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Staff rota software

Staff rota software
that drafts the week for you.

Press Draft my week. Last Orders builds the rota from availability, booked leave, contracted hours, who can work which role and the last few weeks. You tweak it and publish.

Built by venue and ops managers with 25 years in hospitality between us.

Book a demo →See everything Last Orders does
A restaurant manager holding a tablet
WEEK OF 12 OCTOBERRota drafted38 shifts · labour 24.1%
SWAPPriya → JordanJordan agreed · approve?
What changes

Less admin. More control.

◷

Done in minutes.

The whole week drafted in one press. You change what you want, then publish.

£

Labour on target.

Live labour cost as a share of expected takings, against your own target.

☺

Fewer messages.

Shifts, swaps, open shifts and leave on the team’s own phones, not in a group chat.

See it work

Start to finish, in four steps.

Hover to pause, or pick a step.

01 · ManagerDraft the week.One press. Availability, booked leave and who can work which role are already counted.
THE WHEATSHEAFWeek of 12 October
Draft my week
MonTueWedThuFri Sam12–2012–2017–00 Priya17–2317–2318–00 Jordan10–1610–1610–1616–22 Alex17–2217–2217–23
38 shifts drafted · labour 24.1% Ready to publish
02 · The teamShifts land on their phone.Publish, and only the people whose shifts changed are told. No group chat, no screenshots.
Last OrdersYour shifts for next week are out
My shifts
Mon 12:00–20:00 · Bar
Wed 12:00–20:00 · Bar
Fri 17:00–00:00 · Late bar
Got it ✓
03 · CoverCan’t do Friday? Sorted.Priya asks Jordan to swap. Jordan agrees. You approve it in one tap, and both of them are told.
SWAP REQUESTFri 18:00–00:00 · Priya → Jordan
✓Jordan agreed to the swap
Your approvalApprove
✓ Approved. Rota updated, both told.
04 · OwnerLabour stays on target.See the cost as a share of expected takings while the rota is built, not when payroll lands.
LABOUR THIS WEEK · THE WHEATSHEAF 24.1%
Target 26%£140 under last week
Publishing

Only the people who need to know are told.

When you publish, only the staff whose shifts changed get a notification, by push or email.

  • Open shifts that staff claim
  • Swaps agreed by the colleague first, then you
  • Drop a shift with ranked cover suggested
  • Leave requests checked against your house rules
Someone using a phone at a bar
The right people on

It knows who can work what.

Roles are defined per venue. Rostering somebody for a role they don’t hold gives a warning, kept on record, so the late bar always has a personal licence holder.

  • Qualifications with refresher dates
  • Contracted hours and availability respected
  • Demand rules shown on each day
A bartender pouring a pint
Questions

Staff rota software: the short answers.

How does Draft my week work?

It is a solver, not a guess. It fills shifts from availability, booked leave, contracted hours, the roles each person can work and the pattern of recent weeks. Anything it cannot fill stays open for you to sort.

Can staff swap shifts themselves?

Yes. A swap is agreed by the colleague first and then approved by a manager.

Does it show labour cost?

Yes, live, as a percentage of the day’s expected takings against the target you set.

Who gets told when the rota is published?

Only the people whose shifts changed, by push notification or email.

Does it do payroll?

It produces timesheets, an hours export and a payroll preview using this tax year’s rates, clearly labelled as an estimate. It does not run payroll itself.

See it running

Your venue. Not a slideshow.

A demo with the people who built it, around a real week in a working venue.

Book a Last Orders demoWith people who have run venues

Or call 01924 600199